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T.No.- PKC/ NIT-03/ Purchase/Comp/2024-25

Date:        19.04.2025

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Name and address of the Authority

PRINCIPAL,

Prabhat Kumar College, Karkuli,

Contai, Purba Medinipur, 721 404- West Bengal, India

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Tender Document for

SUPPLY OF COMPUTER, COMPUTER PERIPHERALS AND TEACHING LEARNING AIDS

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Earnest Money

02%(two)

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Cost of tender

`. 0/-

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Cost of tender processing

NIL

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Last date for submission of e-tender

05/05/2025 at 04:00 P.M.

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Last date for submission of hard copy of Technical BID in sealed envelop

05/05/2025 within 04-00 p.m.

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Technical Bid to be opened on

07/05/2025 at 5-00 p.m.

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Financial Bid to be opened on

07/05/2025 at 05-30 p.m.

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Last date for submission of written queries for clarifications

03/05/2025 within 02-00 p.m.

Through e-mail (principal@pkcollegecontai.ac.in)

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Contact person for queries

Principal, P.K. College

(03220- 288275)

principal@pkcollegecontai.ac.in

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Tender documents should be downloaded from website http://wbtenders.gov.in/ as per the dates mentioned in the Tender Document.

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The vendor should use the electronic mode of tendering using the website http://wbtenders.gov.in/ to submit his best possible quotes for the items given therein.

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Late submission will not be entertained and will not be permitted by the e-Tendering System.

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Last minute submission should be avoided. As such the authority will not be responsible for any failures in submission of bids.

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Incomplete or conditional bids will be summarily rejected.

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The vendors are expected to examine all instructions, forms, terms and other information in the tender documents.

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Tender shall be uploaded separately through the e-Tendering System under Two Bid System viz Technical bid & Financial bid, as per the prescribed formats only. Failure to comply with these requirements may result in the bid being rejected.

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The tender fees shall not be refunded even if the bid is not submitted.

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The tender should be uploaded by 05/05/2025 at 04:00 PM, along the scanned copy of NEFT/RTGS/OTC/debit card/credit card facility/net banking challan. The tenders without the mentioned challans will not be entertained.

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The Technical Bid and the Financial bid as per Annexure –B and Annexure-C to be strictly uploaded to the e-tendering website mentioned.

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If any vendor does not qualify in technical evaluation, the Commercial Proposal of the vendor shall not be opened.

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The price should not be mentioned in the Technical bid in any form or manner. In case the prices are mentioned in the technical bid, the offer will be liable for rejection.

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The technical bid will be opened on 07/05/2025 and the financial bid will be opened on  07/05/2025.

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The financial bid will be opened in respect of only those vendors whose documents are found in order and whose items qualify technically. The price comparisons in deciding lowest quotation for the complete value of all the items shall be made only over the rates quoted inclusive of all taxes and comprehensive on-site warranty support as required. The lowest evaluated valid quotation will be selected.

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Technical Documents to be scanned and uploaded to the e-tendering website.

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The vendor shall submit bank guarantee equal to 20% of the total cost of the goods. The College Authority shall be at liberty to enforce such bank guarantee in case the vendor fails to provide warranty of supplied goods/materials during warranty period or any other defaults in the execution of the order.

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The successful vendor shall supply the prescribed goods/materials within 15 days from the issue of purchase order (P.O.).

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The EMD of successful vendor will be converted into security till the complete supply is made and will be refunded without any interest. The EMD of unsuccessful vendors will be returned after completion of tender process.

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The payment will be released after 21 days on installation of complete supply of goods/material based on duly certified installation reports after complete installations are done.

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If the tenders opening day happens to be holiday, the same will be accepted and opened on the next working day.

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The make / brand of the quoted materials/goods/equipments must be mentioned clearly.

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The person signing the tender form (or any other document forming part of the contract) on behalf of another, shall be deemed to warranty that he has the authority to sign such documents and if, on inquiry it appears that the person so signing had no authority to do so, the purchaser, may without prejudice to other civil and criminal remedies against the contract, holds the signatory liable for all costs and damages and forfeiture of the earnest money/tender fees.

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The attempt on the part of the vendor, to negotiate directly or indirectly, with the authority to whom the tender is being submitted or with the tender accepting authority, before the finalization of tenders, will make vendor liable for exclusion from the consideration of his/her tender at present or at future.

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The College Authority reserves the right to reject all or any tender without assigning any reason(s).

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The approximate quantity to be purchased along with minimum hardware configuration & specifications/ Lab equipments/Glass goods/Reagents/Specimen  required have been mentioned at the Financial Bid. However, the College authority reserves the right to modify the quantity as per requirement of the College at the time of exigencies.

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The warranty shall cover the following:

• If any parts needs to be replaced, then the same shall be done within 48 Hrs including data transfer and completion of complaints in totality.
• In case of failure for installing operating System (under computer & equipments purchasing)/breakage of Glass equipments/Lab equipments; it should be completely liable to replace by the specified Vender to reinstall within a specified time, failing of which the payment will be withheld till the finalisation of dispute.

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Hard Copy of the Technical bid only along with the challan mentioned at point 1 of the Annexure – B has to be submitted at the office of the P.K. College,  on or before 03/05/2025. No Hard Copy of Financial Bid is to be submitted. Financial bid has to be strictly uploaded on the http://wbtenders.gov.in/, Any bid received with the Hard Copy of Financial Bid will be rejected summarily.

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Penalty

User of the Lab Equipments/ Desktop and Printers and all other supplied peripherals may make a complaint about the said items through letter, fax email, phone SMS or any other means as the user thinks fit or convenient to the service center of vendor. Vendor shall provide contact numbers/ e-mail IDs clearly on stickers to be displayed on the provided item:

On receiving complaint the Vendor shall respond/ repair/ resolve or provide required services within the period as stated below.

Public holidays shall be excluded from above down time calculation

Penalty shall be applicable if the call is not responded within 12 hours. If any parts need to be replaced, then the same shall be done within 72 hours including data transfer and completion of complaints in totality.

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Any dispute, arising out of this contract will be under the jurisdiction of Courts at Contai, Purba Medinipur.

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SECURITY DEPOSIT

• The vendor whose hardware is being supplied shall deposit an amount equivalent to 10% of the total value of their accepted tender as security deposit in the form of demand draft or bank guarantee drawn on any Nationalized/Scheduled Bank in favor of Principal, P K College, Contai payble at contai, within 30 days from the date of supply order, valid for one year with a claim period of three months beyond the warranty period. The Bank Guarantee / DD will be returned on successful supply and completion of the warranty period to the satisfaction of P.K. College, Contai. If, the vendor fails to supply the goods as per the Purchase Order within the defined time-frame, the E.M.D furnished/Security Deposit shall be forfeited and the order will be cancelled. Agreement will be signed only on fulfillment of the above conditions by the vendor. However, the P.K. College, Contai, may at its discretion, sign the agreement even in the absence of the vendor providing the Security Deposit but in such a case, 10% of the amount payable to the vendor shall be deducted and withheld from the payment(s) due to the vendor until such time as the vendor provides the Security Deposit.
• If the successful vendor fails to sign the contract or after signing the contract fails to perform any contractual obligations, his EMD / Security Deposit mentioned above will be forfeited in favor of P K College, Contai and order shall be treated as cancelled. Further, the College authority reserves the right to cancel the contract or take any such action as it deems fit.
• Failure to supply as per schedule will be construed as failure to perform contractual obligation and the action as contemplated above will be initiated.

Sr.

Tender No.

Name of Work

Tender Fees

EMD (if any)

Period of delivery

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PKC/ NIT-03/ Purchase/Comp/2024-25

SUPPLY OF COMPUTER, COMPUTER PERIPHERALS AND TEACHING LEARNING AIDS

1000/-

02% of Bid Value

To be Delivered within 15 days from the PO

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The vendors must use only the format provided in the e-tender website for submitting the financials. Any other formats/ forms will not be accepted and such tenders will be rejected.

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The vendor must provide the Commercial Proposal strictly in e-tender mode only. Hardcopies of the Commercial proposals are not to be submitted.

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The rates should be quoted in figures as well as in words, on the form attached at Annexure-‘C’ and duly signed and stamped by the authorized person.

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Rates mentioned above are inclusive of all taxes, F.O.S. destination and installation charges and all other charges. No charges of whatsoever nature would be paid additional to the cost mentioned above.

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The College Authority reserves the right to alter the quantity of the computers/Equipments/Materials/Goods and peripherals.